Leadership Assistant

Specializing in structural engineering, building science, structural restoration, structural glass engineering, parking facility design and building energy modelling, RJC Engineers (RJC) is one of Canada’s leading engineering firms. Recognized as an exceptional workplace, we mentor the next generation of Canada’s ‘best and brightest’ engineers and technologists. With offices and expertise across Canada, we challenge our people to push technical boundaries and provide leadership in our fields of practice, while providing services for clients and projects nationwide.

We believe in taking care of our people and help them realize their full potential. RJC offers the opportunity to work in an engaging team environment where you will work on exciting and challenging projects, discover new and developing technologies, practices and techniques and where you will flourish in a culture of continuous learning and collaboration. Working under the guidance of leading technical specialists who broadly share their expertise, you will get to fine tune your skills and cultivate your expertise while being given the opportunity to pursue your professional goals.

Candidate Profile

The Leader Assistant (“LA”) provides support to the Calgary Leadership Team of RJC and serves as the primary point of contact on all matters pertaining to the Leadership Team.

Specific Accountabilities

• Leadership
• Take an active role in promoting a corporate and Calgary office culture that encompasses the highest ethical standards and is aligned with the RJC’s core values.
• Ability to handle highly confidential and sensitive information.

Leadership Team Support

• Provide administrative support to the Leadership Team including calendar management and scheduling, travel requirements, report preparation, and conferences and speaking engagement arrangements.
• Documenting project meetings and deliverables.
• Tracking project deliverables and resources using software tools and input from the project team.
• Supporting technical staff in delivering projects including word processing, coordination of deadlines, and meeting summaries
• Working with Account Payables/Receivables.
• Liaise with Project Administrators to cohesively support the broader team
• Prepare and maintain annual Leadership Team Calendar.
• Complete internal and external correspondence as directed.
• Compose, edit, proofread and produce word processing documents including letters, reports, business plans and other miscellaneous correspondence. Develop templates for common documents based on corporate standards.
• Take minutes at meetings and distribute as appropriate.
• Coordinate meetings such as strategic planning sessions and operational meetings as well as leadership meetings with third parties.
• Ability to be flexible with timing of support.

Professional Qualifications/Requirements

EDUATION & EXPERIENCE

• Degree or Diploma in Administration, Communications, or related field
• Minimum of two years experience supporting a leadership position – new grads encouraged to apply!
• Experience working with Senior Management and other leadership and management members in a corporate environment
• Advanced technical proficiency with Microsoft Office Suite (e.g. Excel, Word, Visio, PowerPoint, Outlook)
• Experience with Microsoft Dynamics CRM, Concur and Newforma is an asset
• Social media experience an asset

COMPETENCIES & ATTRIBUTES

• Excellent written communication skills
• Must have an innate sense of responsibility, integrity and judgment with respect to handling confidential information at the highest level
• Exude exemplary level of professionalism, presence and work ethic
• Ability to work in a constant changing and a fast-paced environment
• Ability to approach work in a collaborative manner, with a positive outlook, taking into account dependencies of components being worked on by other members; skilled at navigating competing and multiple projects/priorities to conclusion on time
• Outstanding interpersonal skills are required, in order to provide effective administrative support at a leadership level
• Strong critical thinking skills

REWARDS & BENEFITS

• Here are a few reasons why others have joined our team:
• An inspiring workplace that supports its people and recognizes great work
• Stimulating, challenging projects and development opportunities to help you grow your skills and career
• An employee owned organization providing greater opportunity
• A comprehensive financial rewards program that recognizes your success
• An extensive and generous benefits package
• A $1000 annual spending account that promotes health, wellness, and an active lifestyle

We appreciate the interest and efforts of all applicants; however only those short-listed as candidates will be contacted. Upon request, accommodations are available for any persons with disabilities participating in the selection process.

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