Receptionist / Administrative Assistant

Specializing in structural engineering, building science, structural restoration, structural glass engineering, parking facility design and building energy modelling, RJC Engineers (RJC) is one of Canada’s leading engineering firms. Recognized as an exceptional workplace, we mentor the next generation of Canada’s ‘best and brightest’ engineers and technologists. With offices and expertise across Canada, we challenge our people to push technical boundaries and provide leadership in our fields of practice, while providing services for clients and projects nationwide.

We believe in taking care of our people and help them realize their full potential. RJC offers the opportunity to work in an engaging team environment where you will work on exciting and challenging projects, discover new and developing technologies, practices and techniques and where you will flourish in a culture of continuous learning and collaboration. Working under the guidance of leading technical specialists who broadly share their expertise, you will get to fine tune your skills and cultivate your expertise while being given the opportunity to pursue your professional goals.

Location: Vancouver, BC

Start Date: As soon as possible

Salary Range: 48,000 – 55,000

Candidate Profile

The Administrative Assistant provides support to the Vancouver office. In our fast-paced work environment, you will be responsible for carrying out a variety of tasks that are important to the operation and administration of the organization.

Key Responsibilities

Duties include, but are not limited to:

• Handle a busy multi-line switchboard
• Handle daily mail/courier packages
• Book and manage boardrooms; set up events and ensure tidiness and clean-up
• Prepare and ordering supplies for general inventory
• Creating and formatting schedules, letters, reports, specifications, certificates of insurances, and data entry
• Creating proposal and project numbers in our project management software
• Maintain stationary stock at various stations throughout office
• Perform scanning, photocopying, binding, laminating tasks
• Perform accurate daily filing and interpret documents to keep filing up to date
• Daily maintenance of kitchen areas: replenish supplies, general cleanliness
• Provide back up to the other administrative staff
• Other tasks as required

Professional Qualifications

Education:

• Minimum completion of High School Diploma; Post-Secondary certificate/diploma from an administrative assistant program is considered an asset

Experience:

• 1 to 2 years of related experience
• Familiarity with the professional services environment would be an asset

Skills:

• Intermediate to advanced level skills with Microsoft Word, Excel, PowerPoint, and Adobe Acrobat. A general aptitude for computer usage.
• Working knowledge of database management
• Customer service oriented with exceptional phone and email etiquette
• Fast learner with a desire to grow professionally and personally
• Team player with ability to work independently and with minimum direction
• Demonstrated effective verbal and written communication skills
• Focused attention on detail and accuracy
• Ability to prioritize, multi-task, and stay focused
• Hard worker who readily and quickly assumes responsibility; who is punctual, dependable
• Positive and respectful attitude

*This position includes a comprehensive group benefits package, discretionary performance bonuses, and annual salary reviews.

If you think you have what it takes to join our team, please visit us at www.rjc.ca/careers to apply for this position.

We appreciate the interest and efforts of all applicants; however only those short-listed as candidates will be contacted to set up an interview. Upon request, accommodations are available for any persons with disabilities participating in the selection process.

In an effort to reduce our environmental footprint, we strongly prefer applications to be submitted electronically via our website. Thank you for your cooperation.