Project Administrator

Location: Vancouver or Kelowna 

Start Date: Immediately

Salary: $45,000 - $65,000 (dependent on experience)

Specializing in structural engineering, building science, structural restoration, structural glass and façade
engineering, and parking facility design and restoration, RJC Engineers is one of North America's leading
engineering firms. With a staff of more than 500 employees across eleven locations in the country, we offer
highly personalized service at the local level, backed by the expertise, depth, and resources of a large national
firm.

We take pride in our ability to balance creativity with practicality to help our clients achieve their vision. To us,
creativity means working collaboratively to find distinctive and effective solutions for every project, developing
new techniques and processes when necessary, and knowing how and when to adapt proven methods while
applying the most beneficial technology. Creativity begins with the ingenuity of our people.

We foster a culture of learning and skill development, helping our team members fulfill their potential through
coaching, teamwork, challenging work assignments, and open communication. We strongly believe that if you
feel engaged and driven to excel, you will enjoy your daily work experience, resulting in a level of service that
keeps our clients coming back.

Candidate Profile
The Project Administrator will collaborate with Project Engineers to effectively administer and organize our
projects. This role will primarily focus on supporting project execution through all phases, with a particular
emphasis on the construction administration stage. A strong ability to support a team is essential, as is the
capacity to interact and communicate effectively with clients and contractors.

The ideal candidate will possess strong writing and organizational skills, as well as proficiency in software such
as Excel, Word, Newforma, and Bluebeam. Additionally, a proactive approach to continually improving and
refining processes is crucial.

Key Responsibilities
Duties include, but are not limited to:

• Documenting project meetings and deliverables.
• Tracking project deliverables and resources using software tools and input from the project team.
• Supporting technical staff in delivering projects including word processing, coordination of deadlines, and meeting summaries
• Liaise with other Project Administrators to cohesively support the broader team
• Edit, proofread and produce word processing documents of a highly complex nature including proposals, engineering specifications, addendums, change orders, certificates of payment, letters and reports. Experience with document version control is an asset.
• Assist with receiving, processing, sorting and filing of internal and external documents such as invoices, test reports, submittals, requests for information and related financial and contractual documents (letters, reports, proposals, design notes, drawings, meeting minutes, and promotional materials)
• Assist with maintaining Archive File Database (digital and hardcopy)
• Performs other administrative duties as may be assigned from time to time

Professional Qualifications

Education:

• Degree or diploma in administration, project management, or a related field.

Experience:

• 1–3 years of experience in administrative work, with preference given to candidates familiar with the A/E or construction industry.
• Proficiency in Bluebeam and Newforma is considered an asset, along with experience in other EDMS

Skills:

• Committed to client service
• Intermediate to advanced skill levels with Microsoft Word, Excel, PowerPoint and Adobe Acrobat (Experience with InDesign is desirable)
• Working knowledge of database management
• Excellent written and verbal communication skills
• Focuses attention on detail and accuracy
• Customer service oriented with exceptional phone and email etiquette
• Fast learner with a desire to grow professionally and personally
• Collaborative and communicative team player, but with ability to work independently under direction
• Able to prioritize, multi-task and stay focused
• Hard worker who readily and quickly assumes responsibility; who is punctual, dependable
• Positive and respectful attitude

Are you someone who exhibits our core attributes?
▪ Creative Mindset: Ability to generate innovative and diverse ideas.
▪ Proactive Approach: Initiative to seek opportunities for growth and improvement.
▪ Supportive Teamwork: Commitment to fostering an inclusive and respectful work environment.
▪ Trusted Advice: Demonstration of integrity and reliability.
▪ Lead With Purpose: Empower and support others in reaching their full potential.

What can we offer you?
▪ An inspiring workplace that supports its people and recognizes outstanding work.
▪ Stimulating and challenging projects, along with development opportunities to help you grow your skills and advance your career.
▪ Becoming part of a supportive and inclusive network where team members help each other reach their goals.
▪ A comprehensive financial rewards program that acknowledges your success, including eligibility for a performance-based bonus and a share ownership program.
▪ An extensive and generous benefits package, including a $1,000 Health Care Spending Account.
▪ A Maternity and Parental Leave Top-Up Program.
▪ Investing in your future: the opportunity to become part of an employee-owned organization and eligibility for RJC’s matching Registered Retirement Savings Plan (RRSP).

We foster a culture of learning and skill development, helping our team members fulfill their potential through coaching, teamwork, challenging work assignments, and open communication. We strongly believe that if you feel engaged and driven to excel, you will enjoy your daily work experience, resulting in a level of service that keeps our clients coming back.